Top 5 tips for Christmas Party Planning

Top 5 tips for planning a Christmas Party…

Who better to ask about planning a Christmas Party than our Events Manager and all-time super organised Cath! The Atlantic Hotel and Silks Bistro and Champagne Bar welcome a staggering 3,200 Christmas party goers each year, and there isn’t a request she hasn’t had to deal with… here are Cath’s top five tips for planning your Christmas Party…….

# 1. Set the date:

Seems simple but finding a date that can accommodate your colleagues is one of the hardest tasks… The best way is to send a list of potential dates and then go with the majority who can make it…. Make sure of course that Management and Directors can attend- it is so important for those at the top to be there and ensure their team gets the party they deserve!

Remember, you cannot please everyone, but once the date is set, do not change it, this can lead to confusion and can open a real can of worms! Once that date is agreed, make sure you send a “Save the date” email invitation with a read receipt on followed by an email invitation (and of course note anyone who hasn’t read it!) if you can, invite colleagues via their email diaries.

Ensure that there is a clear deadline to RSVP and send reminders on the deadline, numbers always fluctuate, but it is really important to ensure numbers for your budget and the venue are as accurate as possible.

#2. Confirm your budget:

Make sure that you have a clear budget from Management, nothing upsets a team more than being told they are attending an all expenses paid for 5 course meal with drinks, to find that on the night they must all pay per head. Drinks also seem to get everyone in a panic- set out clear instructions on what your colleagues will receive, whether it be wine on the table and then further drinks to be paid by individuals, drinks tokens, or the holy grail- a free bar (not many of these around now!) Will transport be included? By confirming your budget you can save time by contacting venues within your price range only and check their availability.

#3. Set out the type of Christmas party:

It is important to have a vision for the type of Christmas Party you want to hold- will you invite partners? Will it be a dinner or Lunchtime party? Will the team be looking to throw some shapes on the dancefloor and party the night away? Are you looking to team a Conference during the day following into evening meal and party? (You can do this at The Atlantic Hotel with our eclectic group of function rooms) Always refer to past parties and what worked well, and remember bespoke options = generally a higher price tag, however, offers complete flexibility if your budget will allow, packages are more economical and often preferred for the planner (there’s less to consider and decide on)

#4. Venue:

This is the game changer! Accessibility needs to be carefully considered, can everyone get to the venue via car, bus, train or even plane? Is there parking? Will the venue cater for everyone’s needs? Is there disabled access? How many bedrooms are available for colleagues looking to stay overnight? Is the venue experienced in running successful Christmas parties and events? Do they offer adequate menu options to accommodate all dietary requirements? Can they accommodate you on your preferred night? Is there an Events Manager on duty to talk to during your hours of work? Choose the right venue and everything else will fall into place.

#5. Little extras

If budget allows, little gifts, goody bags, certificates, polaroid cameras on the tables, bespoke decorations, can really bring your party together and will have people talking for years to come, the extras may seem small, but they are extra ways to show your staff how they are valued.

 

Now time for the shameless plug: The Atlantic Hotel offers extensive parking facilities, 57 sea view bedrooms, multiple function rooms seating up to 500, package or bespoke options, a choice of menus for all dietary requirements, and an experienced Events Manager who can work with you to ensure your party is every success! Our December package party nights in The Atlantic Hotel or our AA Rosette Award winning Silks Bistro and Champagne Bar include a 4 course Festive Menu, welcome drink, and entry to the legendary Atlantic Hotel Disco until late, giving you the chance to mingle with other party groups, or go for the bespoke option and create your very own Christmas Party with 7 function rooms to choose from.

 

Give us a call today on 01637 872244 or visit http://atlantichotelnewquay.co.uk/festive/christmas-parties/  and ensure you plan a 4 star Christmas Party by the Sea and hero status!

 

Family picnic

The Atlantic Hotel Staff’s Easter Escape suggestions

Family picnic

The Easter Holidays are approaching…….We know! Kids off again? Haven’t they just had Half Term? Christmas wasn’t that long ago! So, the kids will be off for nearly 3 weeks, and you need to book time off work and have a break away!

You can tick off your Family Bucket List, and make memories to treasure forever with a stay in Cornwall.

Here are a few suggestions from the people who know Cornwall the best- The Atlantic Hotel Staff!

Cath- General Manager:  “Visit the World famous Eden Project and brave family members can fly on England’s longest and fastest zip wire, plummet at 50mph from 65ft over a cliff edge on a giant swing, or take a leap of faith from a 12-metre platform!” Younger family members, or the less daring can enjoy Eden’s beautiful gardens, biomes, and wonderful cafe! Come back in time for a drink on our terrace to relax, or take a swim in our sea view pool before dinner.”

Esther – Marketing: “Wiggle into wetsuits and take a surf lesson with our approved Surf School, and find out who’s the top wave rider in the family! Or simply pick up some fishing nets and buckets and spades from the little shops in Newquay Town and head to the beach for some rockpooling and sandcastle making! You can order a range of picnic hampers at The Atlantic Hotel and make a day of it!”

Debbie – Reception: “St Michael’s Mount, although a little drive away is wonderful! Check the tide times with us at reception and plan your day so that you can arrive when the tide is out and walk to the famous historical island and ancient castle, after a magical day you can get the ferry back.

David- Maintenance: Photography is a passion of mine! Our hotel is set in 10 acres of it’s own private headland and offers wonderful coastal walks, suitable for all the family right on our doorstep! Get your cameras ready, and set off on adventure, see who can capture the best shot of the day, and be sure to look out for dolphins in the bay. Head back to the hotel and pick the winning photo over a frothy hot chocolate or something cold!

Dean- Head Chef: Easter Sunday Lunch in our AA Rosette awarded Bistro is the main event! I have created a delicious 3 course Sunday Lunch, with an Easter twist! Enjoy locally sourced meats served at your table on our silver trolley, and team this with one of our delicious local wines. Our Easter Sunday Lunch is to be enjoyed at your leisure, a real celebration of good food, good wines, and indulgence!  While the grown ups are busy relaxing, the kids can go and have fun on the Easter Egg hunt, organised by our staff around the grounds, and our ballroom will be open with giant board games, and an Easter film for the kids to enjoy.

After all these activities, you are sure to have worn the kids out, and yourselves! Rest assured- our King size beds, and memory foam mattresses in our luxurious sea view rooms will be ready to sink into at the end of your day, giving you all the best nights sleep.

Kids go free this Easter, so find out more here, and start planning your trip to the coast!

https://atlantichotelnewquay.co.uk/specialbreaks/easter-escape-by-the-sea-kids-go-free/

 

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