Christmas parties in Newquay are just around the corner, and it is time to start planning your celebration! You may be gathering friends and family for a well-deserved get together, or planning your team’s annual party. Whatever your desires for your festive soiree, we’ve put together our top five tips for planning an unforgettable Christmas party.
Set the date
Seems like a simple task, but don’t be fooled! Finding a date that can accommodate your colleagues can be tricky business. To save yourself the stress, the best way is to send a list of potential dates you have in mind. Make this task even simpler with free tools such as Google Forms, so colleagues can select which dates would work for their schedule and allow you to clearly see which date is most popular.
Remember, it is unlikely you will find a date that suits everyone. You need to go with what the majority can do and stick with it. Make sure to send out a ‘save the date’ once this is decided so the team knows which date their party will be. Some will need to plan accommodation and possibly child care in advance so knowing the date will help with people committing.
Ensure that there is a clear deadline to RSVP by and send reminders on the deadline. Numbers will naturally fluctuate, but its important to have accurate numbers for your budget and the venue.
Define the budget
Before you begin planning, set a realistic budget for your party. This is a crucial step as it will define all your decision making throughout the planning process. This applies whether the company will be funding the party, or if colleagues will have to contribute for their own ticket.
Staying on budget will help avoid last minute stresses and ensure you don’t overspend during an already busy and expensive season! If the team needs to fund their own ticket, you could even incorporate this into your date setting email, asking everyone to vote for how much they are willing to spend to attend their Christmas party.
Choose the right venue
The venue sets the tone for the Christmas party. Whether you are hosting at your home, renting a function space or booking a table at a shared party night, the choice of venue should fit your style.
If you are going down the function space or hotel route, you need to compare your options and decide which venue can accommodate your needs. You may have colleagues that have accessibility needs, so a venue with accessible parking and facilities is a must. You may have teammates with dietary requirements, so knowing that their needs will be met by the venue’s catering will be important.
We don’t like to toot our own horn, but with years of experience hosting Christmas parties at the Atlantic, we know a thing or two about what makes a great one.
Get party planning!
Now with the main areas of your party sorted, you can begin defining the details. Food, music, decorations, secret santa. There’s many routes you can take when planning which is equally as scary as it is exciting!
A final thought…
Planning a Christmas party can seem daunting, but with the right preparation, it can be a joyful and rewarding experience. With early planning and organisation, planning your work Christmas party in Newquay can be extremely rewarding for both you and your colleagues.
Need help with planning your event? Contact us to learn about our shared and private Christmas party nights.
